Magical Truthsaying Bastard Shadesong (shadesong) wrote,
Magical Truthsaying Bastard Shadesong
shadesong

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Arisia note

EDIT: I've been asked to tell you not to ignore your schedule e-mails; that was a poor choice of words on my part. I reiterate that you should do as I said below and contact programming@arisia.org with your questions and concerns, ccing me if they're regarding Lit Track. Thank you!

Dear Lit Track participants (hell, all Arisia participants):

Please ignore the schedule e-mails you got this morning. In very brief: someone backstage skipped a very important step.

Where I left off in my description of How Stuff Gets Done, the panels were in the system and I'd assigned a great mix of panelists to them.

The next step is conflict resolution: is the participant double-booked? Scheduled outside of their availability? Scheduled with someone they shouldn't be scheduled with?

What's supposed to happen: Someone on programming makes changes and sends each track manager a list of changes made, so the track manager can say "yep, that's fine" or "actually, I need that panel on race to not be all white people", et cetera.

What happened: Someone decided that they had authority they didn't and made vast, sweeping changes to many panels. They did not list any of these changes, nor did they tell the track managers that any changes had been made at all. No track managers were aware that their tracks had been tampered with, so no one knew to do an additional review.

(I found out about this because a very concerned panelist saw that a known-problematic person was on a panel with her and contacted me directly. I said "No, I remember how awful that person was as a panelist, I would never - OH SHIT.")

So where we are now is that I and any other track managers who are rigorous about the composition of our panels have to go through every single panel and make a lot more changes. Which will cause more conflicts. Which will mean that we may not even have the schedule set for program deadline/print deadline. Because someone decided to radically change how we do things in favor of a way that made no sense, and told no one that they had done so.

*breathes*

I've spent my entire day so far packaging stuff for the BPAL sale; had to prioritize that because people paid me money for it! Those packages will be going out today and tomorrow. After lunch and a shower, I'll get to work on the Arisia stuff and fix whatever I can. This will likely bleed into tomorrow, which is unfortunate because I already have a lot scheduled for tomorrow morning/afternoon and Sunday. I will be working on this as fast as I can.

Please e-mail programming@arisia.org with any questions and concerns. If you're a Lit Track panelist with specific questions and concerns, please cc me at shadesong@gmail.com so I can be certain to address them. If you've already e-mailed the main programming address, please forward me your e-mail; the head of programming is understandably rather slammed right now because of this and your concern will be handled faster directly by me than if he has to weed through everything and send it to me.

Thank you for your patience.
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